Boost Productivity with the Right Scanning Software

A great scanner can transform paper into digital information in seconds. But without the right software, that information often ends up scattered, mislabelled, or stuck in the wrong folder. The real productivity gain comes from document scanning software that turns scanned images into organised, searchable, and automated workflows.

At Scansupply, we work with industry-leading document capture and workflow automation platforms that connect hardware to process. Whether your team uses scanners from Canon, Fujitsu, Kodak, or other brands, the right software makes scanning faster, smarter, and far more efficient.

From Scanning to Smart Processing: Automating Document Capture Workflows

Modern scanning is no longer just about digitising paper. It is about what happens next: how the data is captured, named, routed, and stored. This is where intelligent document capture software eliminates manual handling and reduces human error.

With document recognition, OCR (optical character recognition), and automated routing, your scanner becomes a complete document workflow engine rather than a simple input device. That is where our range of professional solutions comes in.

Tungsten Automation (formerly Kofax)

Tungsten Automation is known for its enterprise-grade document capture and processing solutions. It helps organisations handle large volumes of paperwork quickly and accurately.

With advanced OCR, form recognition, and data extraction tools, it integrates seamlessly into ERP and CRM systems. Businesses can automate repetitive tasks such as invoice processing, ID verification, and archiving with ease.

Ideal for:

• High-volume departments
• Financial and administrative teams
• Businesses needing data extraction and validation

Kodak Capture Pro

Kodak Capture Pro is built for precision and reliability in production environments. It captures high-quality images, automatically indexes documents, and exports them to storage systems or software like SharePoint and Salesforce.

Its strength lies in accuracy and consistency, ensuring that every scanned document is processed correctly and ready for use.

Ideal for:

• Archiving and records management
• Large-scale scanning projects
• Government or enterprise workflows

CaptureBites

CaptureBites enhances capture platforms such as Kofax with smart add-ons and connectors. It allows you to integrate directly with cloud systems, databases, or custom workflows, making it ideal for organisations looking to fine-tune automation to their specific needs.

Ideal for:

• Custom workflow automation
• Organisations using Kofax-based capture
• Businesses seeking plug-and-play enhancements

MetaServer

MetaServer simplifies document automation with a powerful yet easy-to-use interface. It captures, recognises, and routes scanned documents based on content, saving them automatically in the correct location with meaningful file names.

It is particularly useful for businesses that want robust automation without extensive IT setup.

Ideal for:

• Small to mid-sized businesses
• Teams that scan daily and need quick results
• Companies digitising invoices, HR files, or contracts

PaperStream

PaperStream is Fujitsu’s advanced capture software, designed specifically for fi-Series scanners. It automatically enhances image quality, even from creased or faded documents, and applies OCR to make files searchable.

Combined with PaperStream Capture, it enables sorting, batching, and naming of files automatically, turning each scan into a ready-to-use digital document.

Ideal for:

• Fujitsu fi-Series users
• Departments managing mixed document types
• Businesses that value clear and consistent image quality

Connecting Hardware and Workflow

Scanners and software work best when they are connected. A reliable scanner ensures accurate image capture, while intelligent software ensures that information reaches its destination quickly and correctly. This combination saves hours of manual work and boosts overall efficiency.

At Scansupply, we help customers choose not only the right scanner but also the right software to match their workflow. From small offices to large production centers, these tools can transform how paper and data move through your organisation.

What’s Next for Document Scanning and Workflow Automation

We are always expanding our portfolio with new scanning and document automation solutions to help businesses work smarter. Keep an eye on the Scansupply blog for upcoming product releases, workflow tools, and expert insights that help you get the most out of your scanning setup.

If you are reviewing your current scanning process or planning a new workflow, our team can help you identify the right combination of hardware and software to support your goals.